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Every lead answered. Every sale tracked.

We set it up for your team. You close and scale.

  • Set up by H3
  • Team training
  • Your own domain
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Welcome back, Demo Admin. Here's your team at a glance.

From23/09/2026To23/10/2026DepartmentAll departments
Last 7dLast 30dMTDYTD

Monthly Lead Distribution - Oct 2026

Where this month's leads currently sit. Resets at the start of next month.

Total

113

0 ads · 113 manual

In Pool

7

from this month

Direct → Agent

76

Booked

4

Total leads

140

Open

117

Booked

7

Conversion

5%

New (7d)

35

Reminders

4

Pipeline by Status

Where leads are sitting right now

New Lead24
Callback 118
Negotiating26
Site Visit Booked12
Site Visited9
Token Received7
Booked4
Not Interested16

Avg Time in Status

Where leads get stuck (hours)

New Lead6h
Callback 119h
Negotiating41h
Site Visit Booked28h
Token Received52h

The journey of a lead

From first contact to money in

New lead

A lead comes in from Facebook, Instagram, your website, a phone call or a walk-in.

Lead Pool

It lands in the Lead Pool instantly, with the form and ad it came from.

Lead Pool+1 new
ODOlivia Davisnow

Assigned

It goes to a single agent, a department or a team, by your rules. Nobody waits.

SM

Sarah Mitchell

To a single agent

Sales department

To a department

Rentals · Team A

To a team

Next free agent

Round robin in the team

First call

The agent calls. Every call and note is saved on the lead.

00:00

On call · logged on the lead

Reminder

Not ready yet? A callback is set and the reminder fires on time.

Callback today, 3:00 pm

Follow-ups

Follow-ups move the lead through your own stages.

Callback 1Followup 1Followup 2

Booked

The deal is agreed and the lead is marked Booked.

Booked★★★

Onboarded

Onboarded. The payment is recorded against the lead.

Onboarded · Payment

$4,800

$$$$

Report

Reports show which ad brought the sale, and what it cost.

Facebook · Spring OfferROAS 4.8x

One place for every lead

Plug in. See everything.

Leads come from

Facebook Lead Ads logoFacebook Lead AdsReal time
Instagram Lead Ads logoInstagram Lead AdsWith ad name
Website formsAny site
Sheets and webhooksCSV, Excel, Zapier
Smart AI Lead SystemLead System

Your business gets

Right person, right away
No missed follow-ups
Full lead history
Spend vs sales, per ad

Mobile app

Your team, on the move

New-lead alerts
Claim from Pool
Call in one tap
WhatsApp in one tap
Reminders
My Performance
Available oniOSAvailable onAndroid

Same leads as the web portal, always in sync.

9:41
Smart AI Lead System logo

New lead waiting for you

Laura Collins · RENT-APT · FB

now

My Leads

5

Leads assigned to you.

#151FB

Laura Collins

Northpoint Realty

New Lead

High

No callback

#142IG

Ryan Rivera

Ridge Builders

Negotiating

Low

CB: 24/10/26 06:59 PM

#137FB

Leo Grant

Oakline Group

Token Received

Medium

CB: 25/10/26 11:00 AM

#143FB

Ava Bailey

Beacon Holdings

Site Visited

High

No callback

#138IG

Ella Price

Crescent Living

Booked

High

No callback

My LeadsPoolRemindersMore

Done for you

We set it up. You scale.

  1. We map your process

    Teams and statuses

  2. We connect your sources

    Ads, website, sheets

  3. We train your team

    Rules, roles, reports

  4. You scale

    We stay with you

Industries

Built for teams that live on leads

Real estate

Facebook Lead Ads
  1. 1New lead
  2. 2Site visit
  3. 3Negotiating
  4. 4Token paid
OD

Olivia Davis

London · just now

New lead
Budget
$450k
Bedrooms
3
Move-in
Spring
SM

Assigned to

Sarah Mitchell

Round robin

Reminder

Site visit, Sat 11:00 am

Free setup call

Tell us how you sell today

  • A walkthrough with your own lead flow
  • A setup plan for your team
  • No commitment
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